Finance
Welcome to the Finance team’s Hub Space.
The Finance team is responsible for leading and supporting the following areas for TRCA and all staff:
- Accounts Payable – including purchase orders, receipt of supplier invoices and issuing payments
- Accounts Receivable – including issuing of customer invoices and receiving payments
- Audits – including external financial audits, external program audits
- Banking and Cash Accounting – including banking, investments, reconciliations, point-of-sale terminal management
- Financial Reporting – including quarterly variance reporting, annual reporting, Business World reporting and system administration
- General Accounting – including financial analysis, journal entries, general advice on accounting and financial matters
- Payroll Administration – including bi-weekly payroll in Dayforce, government remittances, pension reporting, T4 reporting
- Procurement Administration – including staff support in preparing, issuing and evaluating RFP/
What’s New:
- 2022 Financial Timelines Summary
- 2022 Financial Timelines – Q1
- 2022 Financial Timelines – Q2
- 2022 Financial Timelines – Q3
- 2022 Financial Timelines – Q4 Year-End
- 2022 Quarterly Financial Timelines Summary
Key Dates & Deadlines
March 28, 2022 – Payroll time tickets
Timesheets are due for pay period 2207. Personnel transactions (i.e. new hires, rehires, terminations) are due by March 23.
Contact: Ericka Miranda
April 4, 2022 – Employee Expense Claims
For expense report claims relating to Jan 1 to March 31, please ensure that all receipts are scanned in pdf format before submitting.
Contact: Ericka Miranda
April 4, 2022 – Visa Purchases
Final Visa billing for Q1 occurs on March 20. Please ensure that online coding is complete, and reports authorized. Attach all receipts before submitting.
Contact: Brenda Breedon
April 4, 2022 – Petty Cash Logs and Floats
Every location with petty cash must complete the petty cash log as of March 31. Locations open as at March 31 please ensure float balance is correct on daily sales report.
Contact: Kay Hyat
April 4, 2022 – Daily Revenue Reports
Ensure submission of all daily revenue reports up to and including March 31.
Contact: Marina Mironova
April 4, 2022 – Vehicle and Equipment Usage Reports
Please complete for all usage up to and including March 31.
Contact: Sheila Scott
April 6, 2022 – Supplier Invoices (payment requisitions)
If a product or service has been delivered by March 31, ensure invoices are received by accounts payable and the coding and authorization of invoices is complete.
Contact: Brenda Breedon
April 6, 2022 – Purchase Orders
Review the status of your purchase orders that remain open past the expiry date of March 31. Where no further product or service will be delivered the PO must be closed. If expecting further product or service, PO requires extension to expiry date.
Contact: Brenda Breedon
April 6, 2022 – Journal Entries
Journal entries up to period March 31 are due April 6. Please do not wait for this date to process your entries if they can be processed sooner.
Contact: Brenda Breedon
April 6, 2022 – Internal Billings
Billings covering the period ending March 31 must be submitted. Please include all funding requests for Toronto and Region Conservation Foundation.
Contact: Sheila Scott
April 6, 2022 – Request to Invoice (customer invoicing and receipts “R2I”)
Customer invoices for sales or services rendered occurring up to and including March 31.
Contact: Lana Gordiyenko
April 13, 2022 – Q1 Variance
2021 Q1 financial variance is to be done through Variance Sheets and non-financial reporting is to be done in CPR database, due by April 13. Variances will be available on April 8.
Contacts: Jenifer Moravek, Variance, CPR / Svitlana Zinina, Variance, IT support
June 27, 2022 – Employee Expense Claims
In order to complete quarterly closing, we ask that all claims relating to May 30 to June 28 be submitted by this deadline. Please ensure that all receipts are scanned in pdf format before submitting.
Contact: Ericka Miranda
July 4, 2022 – Petty Cash Logs and Floats
Every location with petty cash must complete the petty cash log as of June 30. Locations open as at June 30 please ensure float balance is correct on daily sales report.
Contact: Kay Hyat
July 4, 2022 – Vehicle and Equipment Usage Reports
Please complete for all usage up to and including June 30.
Contact: Sheila Scott
July 4, 2022 – Daily Revenue Reports
Ensure submission of all daily revenue reports up to and including June 30.
Contact: Marina Mironova
July 4, 2022 – Payroll time tickets
Timesheets are due for pay period 2214. Personnel transactions (i.e. new hires, rehires, terminations) are due by June 29.
Contact: Ericka Miranda
July 6, 2022 – Visa Purchases
Final Visa billing for Q2 occurs on June 20. Please ensure that online coding is complete, and reports authorized. Attach all receipts before submitting.
Contact: Brenda Breedon
July 12, 2022 – Supplier Invoices (payment requisitions)
If a product or service has been delivered by June 30, ensure invoices are received by accounts payable and the coding and authorization of invoices is complete.
Contact: Brenda Breedon
July 12, 2022 – Purchase Orders
Review the status of your purchase orders that remain open past the expiry date of June 30. Where no further product or service will be delivered the PO must be closed. If expecting further product or service, PO requires extension to expiry date.
Contact: Brenda Breedon
July 13, 2022 – Request to Invoice (customer invoicing and receipts “R2I”)
Customer invoices for sales or services rendered occurring up to and including June 30.
Contact: Lana Gordiyenko
July 13, 2022 – Internal Billings
Billings covering the period ending June 30 must be submitted. Please include all funding requests for Toronto and Region Conservation Foundation.
Contact: Sheila Scott
July 15, 2022 – Journal Entries
Journal entries for period April 1 to June 30. Please do not wait for this date to process your entries if they can be processed sooner.
Contact: Brenda Breedon
July 27, 2022 – Q2 Variance
2021 Q2 financial variance is to be done through Variance Sheets and non-financial reporting is to be done in CPR database due by July 27. Variances will be available on July 20.
Contacts: Jenifer Moravek, Variance, CPR / Svitlana Zinina, Variance, IT support
Oct 3, 2022 – Petty Cash Logs and Floats
Every location with petty cash must complete the petty cash log as of Sept 30. Locations open as at Sept 30 please ensure float balance is correct on daily sales report
Contact: Kay Hyat
Oct 3, 2022 – Vehicle and Equipment Usage Reports
Please complete for all usage up to and including Sept 30.
Contact: Sheila Scott
Oct 3, 2022 – Daily Revenue Reports
Ensure submission of all daily revenue reports up to and including September 30.
Contact: Marina Mironova
Oct 3, 2022 – Visa Purchases
Final Visa billing for Q3 occurs on Sept 20. Please ensure that online coding is complete, and reports authorized. Attach all receipts before submitting.
Contact: Brenda Breedon
Oct 3, 2022 – Employee Expense Reports
In order to complete quarterly closing, we ask that all claims relating to Sept 5 to Sept 30 be submitted by October 3. Please ensure that all receipts are scanned in pdf format before submitting.
Contact: Ericka Miranda
Oct 7, 2022 – Payroll time tickets
Timesheets are due by Oct 7 for pay period 2221. Personnel transactions (i.e. new hires, rehires, terminations) are due by Oct.5
Contact: Ericka Miranda
Oct 11, 2022 – Supplier Invoices (payment requisitions)
If a product or service has been delivered by September 30, ensure invoices are received by accounts payable and the coding and authorization of invoices is complete.
Contact: Brenda Breedon
Oct 11, 2022 – Purchase Orders
Review the status of your purchase orders that remain open past the expiry date of September 30. Where no further product or service will be delivered the PO must be closed. If expecting further product or service PO requires extension to expiry date.
Contact: Brenda Breedon
Oct 12, 2022 – Request to Invoice (customer invoicing and receipts “R2I”)
Customer invoices for sales or services rendered occurring up to and including September 30.
Contact: Lana Gordiyenko
Oct 12, 2022 – Internal Billings
Billings covering the period ending Sept 30 must be submitted. Please include all funding requests for Toronto and Region Conservation Foundation.
Contact: Sheila Scott
Oct 13, 2022 – Journal Entries
Journal entries for period June 30 to Sept 30 are due Oct 13. Please do not wait for this date to process your entries if they can be processed sooner.
Contact: Brenda Breedon
Oct 28, 2022 – Q3 Variance
2021 Q3 financial variance is to be done through Variance Sheets and non-financial reporting is to be done in CPR database, due by October 28. Variances will be available on October 18.
Contacts: Jenifer Moravek, Variance, CPR / Svitlana Zinina, Variance, IT support
Dec 12, 2022 – Employee Expense Reports
In order to complete quarterly closing, we ask that all claims relating to Nov 12 to Dec 12 be submitted by this deadline. Please ensure that all receipts are scanned in pdf format before submitting.
Contact: Ericka Miranda
Dec 19, 2022 – Payroll time tickets
Timesheets are due for final pay period 2226. Personnel transactions (i.e. new hires, rehires, terminations) are due by Dec. 14.
Contact: Ericka Miranda
Jan 5, 2023 – Petty Cash Logs and Floats
Every location with petty cash must complete the petty cash log as of December 31. Locations closed for the season are required to deposit float funds and record deposits returned on the daily revenue report.
Contact: Kay Hyat
Jan 5, 2023 – Vehicle and Equipment Usage Reports
Please complete for all usage up to and including December 31.
Contact: Sheila Scott
Jan 5, 2023 – Daily Revenue Reports
Ensure submission of all daily revenue reports up to and including December 31.
Contact: Marina Mironova
Jan 6, 2023 – Visa Purchases Prior to December
Final Visa billing for the year occurs on Dec 19. Please ensure that online coding is complete, and reports authorized. Attach all receipts before submitting.
Contact: Brenda Breedon
Jan 6, 2023 – Visa Purchases Between December 20 – 31
If you incur any charges between Dec 20 and 31, please send Brenda Breedon a copy of the invoice and account number.
Contact: Brenda Breedon
Jan 9, 2023 – Employee Expenses Between December 13 – 31
If you incur any expenses between Dec 13 and 31, please send Ericka Miranda a copy of the invoice/receipt and account number.
Contact: Ericka Miranda
Jan 19, 2023 – Supplier Invoices (payment requisitions)
If a product or service has been delivered by Dec 31, it must be recorded as part of 2021 business. Alternatively, if a service has not been delivered by December 31 please do not request “interim” invoices from suppliers.
Contact: Brenda Breedon
Jan 19, 2023 – Purchase Orders
Review the status of your purchase orders that remain open past the expiry date of December 31. Where no further product or service will be delivered the PO must be closed. If expecting further product or service PO requires extension to expiry date.
Contact: Brenda Breedon
Jan 20 & Jan 27, 2023 – Request to Invoice (customer invoicing and receipts “R2I”)
Customer invoices for sales or services rendered occurring up to and including December 31. For customer invoices relying on final 2022 expenditures deadline is January 27.
Contact: Lana Gordiyenko
Jan 21, 2023 – Internal Billings
Billings covering the period ending December 31 must be submitted. Please include all funding requests for Toronto and Region Conservation Foundation.
Contact: Sheila Scott
Jan 21, 2023 – Inventory Counts
Locations with retail, food and nursery inventory are required to complete an inventory count as of December 31.
Contact: Brenda Breedon (Retail / Food) / Pamela Papadopoulos (Nursery)
Feb 1, 2023 – Journal Entries
Final journal entries for the period Oct 1 to Dec 31 are due. Please do not wait for this date to process your entries if they can be processed sooner.
Contact: Brenda Breedon
Feb 16, 2023 – Q4 Variance
2021 Q4 financial variance is to be done through Variance Sheets and nonfinancial reporting is to be done in CPR database, due by February 16. Variances will be available on February 8.
Contacts: Jenifer Moravek, Variance, CPR / Svitlana Zinina, Variance, IT support
Sidebar
Quick Links
Notes Databases
To begin a procurement:
Procurement & Agreements
To track status of a purchase order created from Procurement:
Purchase Orders
To track status of a 2022 payment requisition:
Payment Requisition 2022
To create or locate a customer invoice:
Customer Invoicing & Receipting
To track payment status of a customer invoice:
TRCA Accounts Receivable
To create a journal entry for 2022 allocations:
2022 General Ledger Journal Entries
To submit a 2023 employee expense claim:
Employee Expense Claims 2023