Spring refresh – Email signatures, voicemail, photo, and out-of-office notices

April 12, 2022

Good morning TRCA Staff,

It’s a spring refresh for us all!

As we approach Phase 1 of our return to the office next week, we ask that you take a moment to make sure your personal identifiers across email, phone, and Microsoft Teams are up-to-date:

Email signatures: Please review your email signature and ensure it includes your TRCA title, team, and department, along with updated contact information. A reminder that TRCA has updated the email signature template to include optional pronouns (e.g. she/her, he/him).The step-by-step guide to create/update your email signature can be found on the Staff Hub:

https://devhub.trcastaff.ca/task/email-signatures/

Voicemail: Please review your voicemail and ensure it is up to date. Please refer to TRCA’s standard voicemail greeting here:
https://devhub.trcastaff.ca/task/voice-mail-greetings/

 Photo: Please make sure you add a photo to your Teams profile, if you have not already done so. As we continue towards a return to office and onboard new staff, it is very helpful for new team members to be able to put a face to those on their team and within TRCA:

https://devhub.trcastaff.ca/task/change-your-profile-image-in-outlook/

Out-of-office notices: Email out-of-office and statuses on Teams must be updated whenever you are away from the office:
https://devhub.trcastaff.ca/task/out-of-office/

This review and update of your personal identifiers and messaging is important as it strengthens consistency across all teams as a first point of introduction to you and your colleagues for many, both internally and externally, and ensures that we are providing the most-up-to-date information to our external stakeholders in support of TRCA’s customer service standards.

Your support and attention to this matter is greatly appreciated.

Thank you,

Diana Ginsberg Cohen (she/her)
Communications and Media Relations Specialist
Communications, Marketing, and Events | Corporate Services