Flexible Work Arrangements

• Alternative work arrangements
• Remote work arrangements
• Flexible hours

Out of Scope:

• Compressed work week
• Payment for home office equipment

• Development of a flexible work arrangements policy, including related forms
• Implementation of communications plans
• Technology enhancements to support flexible work arrangements
• Development of a space utilization plan that contemplates flex work patterns (pilot plan with R&I that can then be utilized across TRCA divisions)

• TRCA staff are in the progress of drafting a Flexible Work Arrangements Policy with related forms.
• R&I pilot – initial data collection on the long-term space utilization envisioned for post COVID-19.

DECEMBER 2020:

• The new Flexible Work Arrangements Policy has been developed along with related forms and will be going to SLT for review in January 2021.
• Hours of Work Policy has been updated and will be going to SLT for review in January 2021.

JANUARY 2021:

• Conducted an environmental scan to ensure our program is aligned with our partners.
• Working through the Flexible Work Arrangements and Hours of Work Policies with the Senior Leadership Team that will come into effect post-COVID.
• A Working Group on space accommodation/space use plan has commenced to support alternative work arrangements.
• Updated workplan has been completed and shared with project team. The following activities have been undertaken in January: data collection template; applied for federal student funding for desk inventory analysis; working on updated ratio space analysis for new administrative office building.

FEBRUARY 2021:

• Divisional data collection on-going.
• Updated ratio space analysis for new administrative office building completed.
• Environmental scan of partner organizations underway to assess their respective Flexible Work Arrangement Programs.
• Information on a Flexible Work Arrangement Policy will follow at a later date as the timeline for reopening our public offices and facilities becomes clearer.

MARCH 2021:

• Divisional data collection completed and analysis underway.
• Options analysis framework drafted and being reviewed by working group.
• Recognizing current pandemic restrictions, work is underway to facilitate temporary touchdown spaces in the future post pandemic state, across TRCA available sites.

MAY 2021:

• Completed review of divisional data collection findings, met with each divisional head to share findings, and started to develop options for alternative work arrangement model.
• Focus will be preparing change management supports and training in alignment with a future date aligned with reopening of our public offices and facilities.

SEPTEMBER 2021:

• Flexible Work Arrangements Policy is in the final stages of being developed, with an implementation date closer to return to office (January 2022).
• Request For Proposal (RFP) development underway for procuring new desk booking software.
• Presentation to SMT on Flexible Work Program.
• Working Group to present reintegration project plan to SLT in October.

DECEMBER 2021:

• Flexible Work Arrangements Policy finalized and approved by SLT in November.
• Communicated Return-to-Work Office Planning and Flexible Work Arrangements Update on November 26, 2021.
• View Memorandum: COVID-19 Update – Important Return To Office Information.
• Flexible Work Arrangements Policy released to staff on December 1, 2021, with an effective date of post-phased return to office (anticipated date is March 2022).
• View all-staff email from Clerk on Flexible Work Arrangements Policy.

• Remote and flexible work arrangement participation rates
• Increase employee satisfaction engagement survey results
• Measure of % worked alternatively
• Number of remote work/touchdown sites identified by Q3 2021

• Project Start Date: October 2020

• Anticipated Project Completion Date: Post-pandemic work arrangements